These Terms & Conditions apply to equipment hired, purchased or otherwise supplied through Op BASE CAMP Ltd.

Equipment may include, but is not limited to:

• Nordic skis, bindings and poles.

• Nordic ski boots.

• Ski touring equipment.

• Biathlon-related equipment and accessories.

• Other sporting and outdoor equipment.

The equipment provided will depend on the agreed programme and individual requirements.

Where equipment is supplied by a third party, additional supplier terms may apply and will be communicated where relevant.

Equipment availability is subject to stock, sizing, location and supplier arrangements.

Op BASE CAMP will make reasonable efforts to provide suitable equipment for each participant.

Specific brands, models or equipment specifications cannot be guaranteed unless agreed in writing.

Where necessary, equivalent alternatives may be offered.

Equipment hire may be included within the agreed programme price or charged separately.

Where applicable, the quotation or booking documentation will confirm:

• Equipment included.

• Hire duration.

• Hire charges.

• Collection and return arrangements.

• Any applicable security deposit.

• Any additional conditions.

Equipment remains the property of Op BASE CAMP or the relevant equipment owner throughout the hire period.

Hiring equipment does not transfer ownership to the participant or organising body.

Op BASE CAMP will take reasonable steps to ensure equipment supplied is suitable for its intended use, appropriately maintained and inspected before issue.

Participants should inspect equipment upon receipt and report any visible damage, defects or concerns before use.

Any equipment that becomes damaged, defective or unsafe during use must be reported immediately.

Participants must not continue using equipment they reasonably believe to be unsafe.

Op BASE CAMP will assess reported defects and, where reasonably possible, provide a suitable replacement.

Participants are responsible for:

• Using equipment only for its intended purpose.

• Following instructor and manufacturer guidance.

• Taking reasonable care of equipment.

• Avoiding deliberate misuse or unauthorised modifications.

• Reporting damage, loss or defects promptly.

• Returning hired equipment in accordance with the agreed arrangements.

Equipment must not be transferred to another person without authorisation where doing so could affect suitability, safety or accountability.

Normal wear and tear arising from appropriate use is expected and will not ordinarily result in additional charges.

Where equipment is lost, stolen or damaged beyond reasonable wear and tear, Op BASE CAMP may seek reimbursement where the loss or damage results from negligence, misuse, deliberate actions or a failure to take reasonable care.

Any charge will be assessed fairly, considering:

• The circumstances of the incident.

• The condition and age of the equipment.

• The nature and extent of the damage.

• Reasonable repair costs.

• The reasonable replacement value, accounting for age and condition where appropriate.

Participants and organising bodies will not automatically be charged the full new replacement price.

No charge will be imposed for defects or damage resulting from ordinary use, pre-existing faults or matters for which Op BASE CAMP or the equipment owner is responsible.

Hired equipment must be returned at the agreed time and location unless alternative arrangements have been authorised.

Equipment should be returned in a reasonably clean condition, allowing for normal use during winter activities.

Where equipment is returned late, additional hire charges or reasonable costs directly arising from the delay may apply, provided these have been communicated and agreed as part of the hire arrangements.

Any missing or damaged items should be reported at the point of return.

Op BASE CAMP may offer equipment for purchase, either directly or through an external supplier.

All purchases are subject to availability and confirmation of the agreed specification and price.

The quotation or invoice will identify:

• Equipment make and model.

• Size and specification.

• Quantity.

• Purchase price.

• Applicable taxes or delivery charges.

• Expected delivery or collection arrangements.

Orders for specialist equipment may require payment before procurement.

Where equipment is sourced specifically for a customer, any applicable cancellation or return restrictions will be communicated before the order is confirmed.

Nothing in these Terms & Conditions affects statutory consumer rights.

Changes or cancellations to equipment hire arrangements will be considered in accordance with the agreed booking conditions and any applicable statutory rights.

Where equipment has been specially ordered, cancellation may result in costs where legally permitted and clearly agreed.

For equipment purchased by consumers, statutory cancellation, return and refund rights will apply where relevant.

Faulty, incorrectly described or otherwise non-conforming goods will be addressed in accordance with applicable consumer protection legislation.

Any additional supplier return conditions will be communicated where relevant.

Op BASE CAMP may arrange equipment through external retailers, rental providers or specialist suppliers.

Where equipment is supplied by a third party, the quotation or booking documentation will identify the relevant supply arrangements.

Responsibility for fulfilment, warranty support, returns and equipment servicing will depend on the contractual relationship and applicable law.

Op BASE CAMP will assist customers with resolving supplier-related issues where reasonably possible.

Equipment insurance arrangements vary depending on the programme and the equipment supplied.

Unless expressly confirmed otherwise, customers should not assume that equipment is insured against loss, theft or accidental damage.

Any insurance included within a booking will be identified within the agreed booking documentation.

Participants and organising bodies should consider whether their own insurance provides appropriate equipment cover.

Please also read:

• Cancellation, Changes & Refund Policy

• Insurance & Participant Responsibilities

• Health, Fitness & Medical Requirements

• Privacy Policy

• Safeguarding Policy

• Complaints Procedure

If you have any questions about theseBooking Terms & Conditions before confirming your booking, please contact Op BASE CAMP.

We're always happy to explain anything that isn't clear.

Email: adam.keenan@opbasecamp.com